Click below for an ARC Form:
ARC FAQs
Some frequently asked questions regarding the Architectural Review Committee (ARC) approval process and timelines.
- How do I know my request has been received?
An email or letter is the confirmation that your request has been received. - How long before I know that my request has been approved or denied?
Most CCR’s allow up to 30 days for review (some allow up to 60 days). However, the ARC may review your exterior modification request sooner than that. As soon as it has been reviewed and approved, you will be notified. - What additional information should be included with your application form?
Some examples could include: Paint color sample that includes the sample number, brand, color, name and sheen/finish, pictures if applicable, property plat, map or aerial view. For certain types of applications (fence, pool, storage shed, patio, sidewalk, driveway extension, covered porch, gazebo, etc.), a plat will be required. A city/county permit may also be required. We highly recommend a survey of your property showing property lines, blueprints or detailed sketches, product samples or construction materials, dimensions, pictures or brochures, and a sketch drawing showing the location of the exterior change to be done in relation to the house location on the property/lot. - How do I know where my property lines are located?
You are encouraged to have your property surveyed. If this is a new construction home, you may have property pins on the corner markers of your property. - Will a building permit be required for improvements? Possibly, you will need to check with your local codes department.
- How do I get a copy of my personal site plot plan?
Each municipality is different. Please contact your local town, city or county government. You may also contact your builder or check your closing documents to see if a site plot plan was included. - Where do I send my completed Improvement Application Packet after I have gathered all the required documents to include with my Application?
Please send via email to HearthstoneManorHOA@gmail.com (preferred) or via US mail to Hearthstone Manor HOA c/o David Floyd & Associates, Inc. 104 East Park Drive #320 Brentwood, TN 37027.
